Privacy Policy

Last Updated: 21 November 2025

At SearcHive.ai, we are committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, create an account, or use our AI-powered talent platform.

1. Information We Collect

We may collect and process the following types of information:

a. Personal Information

Details you provide directly, such as:

• Name, email address, phone number, and company information
• Job title, experience level, and professional profile details
• Login credentials and communication preferences

b. Usage Data

Automatically collected information, such as:

• IP address, browser type, operating system, and referring URLs
• Time spent on pages, features used, and interaction data
• Device identifiers and approximate location (based on IP)

c. Cookies and Tracking Technologies

We use cookies and similar technologies to improve user experience, analyse traffic, and personalise content. You can manage or disable cookies through your browser settings.

2. How We Use Your Information

We process your personal information to:

• Provide, maintain, and improve the SearcHive platform and services
• Enable AI-driven matching, ranking, and recommendations between candidates and employers
• Personalise your experience based on role preferences, skills, and behaviour
• Communicate with you about updates, opportunities, and service improvements
• Analyse usage data to improve platform performance and security
• Comply with legal, regulatory, and contractual obligations

3. Artificial Intelligence and Automated Processing

SearcHive uses artificial intelligence (AI) and machine learning to enhance hiring and candidate matching. This may include:

• Analysing CVs, skills, and experience to recommend or rank candidates
• Generating shortlists based on job descriptions and relevance criteria
• Providing automated insights to clients and candidates

We always maintain human oversight over AI-generated results. No fully automated decisions are made that produce legal or significant effects without human review.

If you have concerns about how automated processing affects you, you have the right to request human intervention, express your point of view, or contest a decision.

4. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

• Contractual necessity – to provide our platform and related services
• Legitimate interests – to improve products, prevent fraud, and ensure security
• Consent – for optional communications, marketing, or data sharing
• Legal obligation – to comply with applicable laws or regulatory requests

5. Data Sharing and Disclosure

We do not sell or rent personal information. We may share data with:

• Trusted service providers who help operate or improve our services (e.g., hosting, analytics, AI infrastructure)
• Business partners involved in hiring or platform operations under strict confidentiality agreements
• Legal authorities when required by law or regulation
• Successor entities in the event of a merger, acquisition, or restructuring

All third parties are contractually required to safeguard your information and use it only for the agreed purposes.

6. Data Security

We employ industry-standard technical and organisational measures to protect your information against loss, misuse, or unauthorised access. However, no system is completely secure. If a data breach occurs that affects your personal data, we will notify you and relevant authorities in accordance with applicable laws.

7. Data Retention

We retain personal data only as long as necessary to fulfil the purposes set out in this policy or as required by law. If you close your account, we may retain limited data for compliance, audit, or fraud-prevention purposes.

8. Your Rights

Under UK data protection law, you have the right to:

• Access the personal information we hold about you
• Request correction or deletion of inaccurate data
• Withdraw consent where processing is based on consent
• Object to certain processing, including profiling
• Request restriction or portability of your data

To exercise your rights, contact us at hello@searchive.ai.

9. International Data Transfers

Where data is transferred outside the UK or EEA (for example, to cloud service providers), we ensure appropriate safeguards such as UK IDTA or EU Standard Contractual Clauses are in place.

10. Third-Party Links

Our platform may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those sites and encourage you to review their policies.

11. Updates to This Policy

We may update this Privacy Policy periodically to reflect legal, technical, or business changes. Updates will be posted on this page with a revised "Last Updated" date.

Continued use of SearcHive after changes means you accept the updated policy.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or your personal data, please contact us at: hello@searchive.ai

SearcHive.ai blends human expertise with AI to make hiring more accurate, efficient, and fair — improving continuously through anonymised insights, never personal data.

SearcHive Ltd Company Number: 14381195 VAT Number: 434 5374 93
Registered Address: Dunsden Green Farmhouse, Church Lane, Berkshire, RG4 9QD